Financial Management

Financial Management

The Board of Kildare Youth Services Ltd, is responsible for the management and finances of the company. The Senior Management Team is accountable to the Board of Directors of KYS, which in turn is accountable to all the funding agencies.  The Company Secretary must ensure that appropriate financial controls are in place.  The Regional Director is responsible for the day-to-day finances of KYS. The Senior Management Team is made up of the Regional Director, the Finance & Admin Manager, and the Programme Manager.

Accounting Records

The day to day accounts records are maintained on a professional accounting software package.  Payroll records are maintained in house on a professional payroll software package.

The Finance and Admin Manager is responsible for the maintenance of these records and their update, and for liaison with and facilitation of the Company External Auditor who conducts an independent Annual Audit of Kildare Youth Services accounts.  The Finance and Admin Manager is responsible for reviewing the accounting records and making them available to Management and Board when required.

 All KYS Financial Management and Procedures are outlined in the KYS Finance Policy & Procedures including:

Financial Reporting

Bank Reconciliations

Annual External Audit Procedures

Cancelled Cheques


Travel and Subsistence Payments

Bank and Cash

Fixed Assets Policy

Bank Accounts

Apportionment Policy


Procurement of Goods and Services

Cheque Signatories/Electronic Transfer Approval

Reserves Policy

Cheque & Credit Card Payments


Tax Clearance Numbers

Gifts Policy

Petty Cash Procedure

Sales of Goods, Tickets and Sponsorship


The policy operates in line with revenue rules. All financial documents are retained for a period of seven years and are compliant with GDPR requirements.

 All salaries paid by Kildare Youth Services are significantly below €100,000 per annum.

The full KYS Finance Policy & Procedures is available on request. Kildare Youth Services is also moving to full implementation of SORP by end of 2019. SORP stands for the Statement of Recommended Practice, Accounting and Reporting by Charities.

 For a copy of the Kildare Youth Services Audited Accounts 2018 click here